# Todoist

Published January 1, 2026 · Updated August 10, 2026

To-do list and task manager

Category: Productivity · Free · Replaces Things 3 ($49.99) · [Official website](https://todoist.com)

## Install with Homebrew

`brew install --cask todoist-app`

## Quick take

In August 2026 Todoist is still the default task brain for people who work across Mac, phone and Windows. Pro at $5 per month billed yearly is the practical plan when you need calendar layout, richer reminders and unlimited Ramble and Task Assist. Things 3 still feels calmer on Apple-only setups and TickTick costs less if you want habits and Pomodoro bundled in. Todoist stays on top for raw capture speed, filters and sync you can trust, but the subscription is the real cost of keeping every platform in sync.

Best for: Freelancers & remote workers on mixed devices, Students with multi-device class loads, Small teams needing light shared projects

## What is Todoist?

Todoist is Doist's cross-platform task manager. Amir Salihefendic started it in 2007 as a student project and it now serves more than 30 million people and teams. In August 2026 the Mac app is still the fastest way to capture a task and see it everywhere. It runs on Mac, iOS, Windows, Android, Linux and the web, plus watches and wearables, with quick capture, a global hotkey and menu bar access that keep you out of the mouse.

Technically the Mac client keeps parity with web and mobile while adding Spotlight capture and system hotkeys. In 2026 it sits between simple checklists such as Apple Reminders and heavier suites such as Asana or Linear. It supports Getting Things Done without locking you into one method. You get list, board and calendar layouts and filters that work like saved perspectives.

Pricing in August 2026: Beginner is free with 5 personal projects, 3 filters and limited Ramble voice sessions. Pro is US $5 per user per month when billed yearly at $60 per year, or $7 month to month. Business is US $8 per user per month billed yearly at $96 per user per year, or $10 month to month. Pro unlocks 300 projects, calendar layout, task duration, custom reminders, 150 filters, full history, Task Assist, deadlines and unlimited Ramble voice capture. Business adds shared team workspaces, up to 500 team projects, roles, shared templates and central billing. The 2026 changelog keeps polishing calendar and the Upcoming view rather than rewriting the app. Apple Silicon and macOS Tahoe 26.x are fully supported through the Mac App Store, direct download or Homebrew Cask. The builds are notarized and update on the usual Mac channels without special steps.

## Features

- **Natural Language Input (Quick Add).** Quick Add is what most people remember Todoist for. Type a sentence like Submit quarterly report every last Friday at 4pm #Work @urgent p1 and Todoist pulls out the date, repeat, project, label and priority on its own. Underneath it uses regex and small language models that understand phrases such as in 3 days or every Mon, Wed. The win is speed. You hit the global hotkey, type in plain language and move on without touching the mouse. On macOS the default is often Cmd+Control+A or Cmd+Shift+A and typing Call Mom tomorrow just works.
- **Flexible Views: List, Board & Calendar.** Todoist gives you three ways to look at work. List stays linear for GTD-style processing. Board works like Kanban for stages. Calendar layout on Pro shows week and month grids for time blocking with your external calendar alongside tasks. The 2026 desktop notes keep refining calendar scrolling, Upcoming ranges and drag behavior. A practical setup is to run a content project on Board during production and switch to Calendar at weekly review to balance what is due.
- **Filter Query Language (Filters & Labels).** If you live in filters, Todoist lets you query tasks with AND, OR and NOT operators. Think of it as a small query language for your tasks. You can build perspectives that pull by due date, priority, assignee or label and combine them precisely. The index updates as tasks change so you only see what matches right now. For many power users this replaces scrolling. An example is a filter called Deep Work with (@computer | @writing) & p1 & today to isolate high-priority writing due today.
- **Todoist Assist: Task Assist & Ramble.** Assist is Doist's AI layer. Task Assist rewrites a vague line into a clear next action and can split a big item into subtasks. Ramble is voice capture that turns a spoken dump into tasks with dates and priorities. Beginner gets limited Ramble sessions, Pro and Business get unlimited. These names replaced the older generic AI Assistant label in 2026. Try holding Ramble on iPhone right after a meeting or asking Task Assist to break down Plan Japan trip into bookings and research steps.
- **Team Workspaces & Shared Projects.** Team Workspaces give you a separate space from personal projects with roles for admin, member and guest. You can assign tasks, leave comments and attach files. Updates push over WebSocket so everyone sees changes right away without sync conflicts. It is not a full enterprise suite, but it is enough for a small team or a family that wants one shared source of truth without extra overhead. A common pattern is a freelancer sharing a project with a client where bugs come in as tasks and completions are tracked in one place.
- **Productivity Visualizations (Karma).** Karma tracks completed tasks, streaks and whether you hit daily or weekly goals, then shows trends in graphs. You collect points for consistency and you can turn off deductions if you prefer. The stats stay local and sync to the cloud to keep your level such as Grandmaster. People keep it on because the small feedback loop helps them stay consistent. Checking Karma on Sunday night and seeing a 50-day streak is often enough to get the next week planned.

## How to Install Todoist on Mac

Todoist installs from the Mac App Store for Apple-handled updates or as a direct download and Homebrew cask for faster patches. Pick the channel you prefer.

1. **Install via Homebrew (Recommended for Power Users).** Open Terminal and run brew install --cask todoist. You can use Terminal, iTerm2 or Warp.
2. **Alternative: Mac App Store.** Open the Mac App Store, search for Todoist and click Get or Install. Billing goes through your Apple ID if you subscribe there.
3. **Login and Initial Sync.** Launch Todoist from Spotlight with Cmd+Space then Todoist. Sign in with email, Google or Apple ID and let the first sync finish.

## Pros

- Quick Add with natural language is still one of the fastest ways to capture a task
- Sync across Mac, phone, Windows and the web stays reliable for hybrid setups
- Filter language supports up to 150 saved views on Pro
- Task Assist and unlimited Ramble on Pro cut down planning friction
- Business workspaces handle light collaboration without a heavy PM tool
- Strong integrations with Raycast, Slack, Gmail, calendars and Zapier plus a stable API
- Free tier is honest about limits and paid tiers clearly add calendar and Assist

## Cons

- Calendar layout, deeper reminders and unlimited Ramble push most power users to Pro
- Cross-platform focus means Mac feel trails Apple-only apps such as Things
- Someday and maybe work needs labels and filters rather than built-in support
- Five free projects is tight for students and freelancers with several clients

## Under the Hood: The Technical Backbone of Todoist

Todoist looks simple on the surface. The engineering behind it explains why it holds up for so many people.

## FAQ

### Does Todoist for Mac work offline?

Yes. You can create, complete, edit and reorder tasks offline. Todoist keeps the changes in local cache. When you reconnect it does a diff sync and pushes your changes up while pulling updates from other devices. Conflicts are resolved by timestamp with the most recent change winning.

### Can I use Siri to add tasks to Todoist on Mac?

Yes with setup. Use the Apple Reminders import or a Siri Shortcut. A common path is to make a Shortcut in the Shortcuts app that takes dictation and sends it to Todoist. Or tell Siri to remind you and let Todoist import the item from Apple Reminders into your Inbox.

### Is my data secure and private with Doist?

Doist is GDPR compliant and encrypts data in transit with TLS 1.2 plus and at rest with AES-256 on AWS. The company does not sell task data to advertisers. There is no end-to-end encryption for task contents, so engineers could access data if legally required, which is the norm for most productivity apps.

### How does the 'Quick Add' shortcut handle project assignment?

Use # to set the project and @ to set a label while you type. Add p1, p2, p3 or p4 to set priority. For example type #Work @urgent p1 to set What, When, Where and priority in one line without using the mouse.

### Can I view my Todoist tasks in my Apple Calendar?

Yes. Use two-way Google Calendar sync and subscribe to that calendar in Apple Calendar, or subscribe to a project calendar feed directly in Apple Calendar as read only. Many people now prefer the in-app Calendar view, but Google two-way sync still gives the most unified day view.

### Is the 'Pro' subscription worth it for a student?

For most students yes, mainly for reminders. Free does not send time-based push alerts. It only lists the task. If you need a ping at 10 AM for Submit Assignment you need Pro. The 5-project limit on Free is also tight when you have several classes plus personal lists. Doist often offers education pricing.

### Does Todoist support Markdown on macOS?

Yes. You can use **bold**, *italic*, links and `code` in task names and comments. That helps developers who paste snippets into comments or link to local files with file:// and to other apps with URL schemes such as obsidian://.

### How do I backup my Todoist data on Mac?

Pro creates automatic daily backups you can download from the web settings as ZIP files with CSV and JSON for your projects. Store them locally on your Mac. Free has no automatic backups, so you need to export each project as a template or pull data through the API with a Python script.

### How much does Todoist Pro cost in August 2026?

Pro is US $5 per user per month when billed yearly at $60 per year or $7 billed monthly. Business is $8 per user per month yearly at $96 per user per year or $10 monthly. Beginner remains free with five personal projects and three filters.

### What is Ramble and is it free?

Ramble is Todoist voice capture inside Assist. Free Beginner gets limited sessions. Pro and Business include unlimited Ramble. Task Assist shares the same limited versus unlimited model.

### Is the calendar layout included on free Todoist?

No. Week and month calendar layout is Pro. On Business it is also available for team projects. Free keeps list and board.

## Sources

- [Todoist Pricing](https://www.todoist.com/pricing)
- [Todoist plans, pricing and billing FAQ](https://www.todoist.com/help/articles/todoist-plans-pricing-and-billing-faq-Vq2z0HWL6)
- [2026 Changelog](https://www.todoist.com/help/articles/2026-changelog-HD3jJAtLd)
- [Use the calendar layout in Todoist](https://www.todoist.com/help/articles/use-the-calendar-layout-in-todoist-lPHRQTu0o)
- [Todoist home](https://www.todoist.com/)
- [Doist Trust Center](https://trustcenter.doist.com/)
- [Things pricing (competitor)](https://culturedcode.com/things/pricing/)

## Related

- [Raycast](https://bundl.run/apps/raycast)
- [Notion](https://bundl.run/apps/notion)
- [Obsidian](https://bundl.run/apps/obsidian)
- [Loom](https://bundl.run/apps/loom)
- [Linear](https://bundl.run/apps/linear-linear)
- [Grammarly](https://bundl.run/apps/grammarly-desktop)
- [Todoist vs TickTick](https://bundl.run/compare/ticktick-vs-todoist)
- [Todoist vs Things](https://bundl.run/compare/things-vs-todoist)
- [Todoist vs OmniFocus](https://bundl.run/compare/omnifocus-vs-todoist)
- [Todoist vs Reminders](https://bundl.run/compare/todoist-vs-reminders)
- [Free alternative to Things 3](https://bundl.run/https:/)

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            "interactionStatistic": {
              "@type": "InteractionCounter",
              "interactionType": "https://schema.org/WatchAction",
              "userInteractionCount": 88413
            }
          }
        }
      ],
      "numberOfItems": 5
    }
  ]
}
```